Employee Offboarding Admin / HR
Manage employee exit procedures with a structured checklist and automatic calculation of end-of-contract entitlements.
Access
Sidebar → Departures
Or directly via: /dashboard/offboarding
Overview
The Offboarding module ensures a complete and legally compliant exit process, guiding HR teams through a structured 8-step procedure.
Main Features
Departures Dashboard
Route: /dashboard/offboarding
- List of ongoing and planned departures
- Status of each case (open, in progress, closed)
- Alerts on missing steps
- Turnover statistics (rate, trends)
8-Step Checklist
Each departure case follows a complete process:
| Step | Description |
|---|---|
| 1. Initiation | Record the departure decision (resignation, dismissal, retirement, end of contract) |
| 2. Notification | Inform the team, manager and relevant parties |
| 3. Equipment return | Inventory and recovery of equipment (computer, badge, vehicle) |
| 4. Knowledge transfer | Handover of files and documentation of responsibilities |
| 5. IT access | Revoke system, email and application access |
| 6. Final settlement | Calculate and prepare the final pay (remaining hours, unused leave) |
| 7. Legal documents | Generate employment certificate, attestation and final pay receipt |
| 8. Closure | Archive the case and update the employee profile |
End-of-Contract Calculation (OHADA)
The module automatically calculates:
- Unused leave: Remaining days × daily salary
- Notice period: Compensation based on seniority and contract type
- Severance pay: OHADA calculation based on length of service
- Bonuses and benefits: Regularisation of advances and ongoing bonuses
Turnover Analytics
Route: /dashboard/offboarding/analytics
- Monthly and annual turnover rate
- Analysis of departure reasons
- Average procedure duration
- Department-by-department comparison
How to Use
Initiating a Departure
- Go to
/dashboard/offboarding - Click + New Departure
- Select the employee
- Choose the reason (resignation, end of fixed-term contract, dismissal, retirement)
- Enter the expected exit date
- Launch the procedure
Tracking a Procedure
- Open the case from the list
- Tick steps as they are completed
- Attach supporting documents at each step
- View the final settlement calculated automatically
- Generate legal documents via the Generate Documents button
Closing a Case
Once all 8 steps are validated, click Close Case. The employee's profile is automatically updated with the Terminated status.
Roles & Permissions
| Role | Capabilities |
|---|---|
| Admin / CEO | Full access, final validation, analytics |
| HR Administrator | Initiate, manage and close cases |
| Manager | Validate knowledge transfer for their team |
| Supervisor | View departures in their team |
Generated Documents
- Employment certificate
- End-of-contract attestation
- Final pay receipt
- Equipment return form
FAQ
Q: Can I initiate a departure for an employee still in their notice period? Yes. You can create the case as soon as the departure is notified and plan the steps over the notice period duration.
Q: Is the OHADA calculation always accurate? The calculation is based on the salary parameters recorded in the system. Verify that the employee's profile is up to date before finalising the settlement.
Q: How do I export the turnover report?
From /dashboard/offboarding/analytics, use the Export button to download the report in PDF or Excel.
The final settlement must be verified by the HR Administrator before any signature. Make sure all salary advances are deducted.