Purchasing & Stock Management CEO / Admin
Manage procurement, suppliers, stock and inventories.
Access
- Stock: Sidebar → Purchasing & Stock → Inventory
- Purchasing: Sidebar → Purchasing & Stock → Purchasing
Inventory
Dashboard
Route: /dashboard/inventory
Stock overview with:
- Stock levels by category
- Low stock alerts
- Total stock value
- Recent movements
Inventory Sub-modules
| Page | Route | Description |
|---|---|---|
| Agricultural inputs | /dashboard/inventory/agricultural-inputs | Fertilisers, seeds, crop protection |
| Warehouses | /dashboard/inventory/warehouses | Storage location management |
| Alerts | /dashboard/inventory/alerts | Reorder thresholds |
| Valuation | /dashboard/inventory/valuation | Stock value (FIFO/LIFO) |
| Physical counts | /dashboard/inventory/counts | Stocktakes and adjustments |
| Fuel | /dashboard/inventory/fuel | Fuel and combustible tracking |
| Commissary | /dashboard/inventory/economat | Employee provisions and supplies |
Current Data
The commissary contains 446 referenced items (5 categories: food, beverages, hygiene, household, miscellaneous).
Physical Inventory
Route: /dashboard/inventory/counts
- Click + New Count (
/dashboard/inventory/counts/create) - Select the warehouse
- Count items and enter actual quantities
- Validate the inventory (
/dashboard/inventory/counts/:id/validate) - Variances are automatically calculated
Purchasing
Purchasing Dashboard
Route: /dashboard/purchasing
Procurement tracking with:
- Orders in progress
- Committed budget
- Supplier performance
Purchasing Sub-modules
| Page | Route | Description |
|---|---|---|
| Suppliers | /dashboard/purchasing/suppliers | Supplier directory |
| Purchase orders | /dashboard/purchasing/orders | Purchase orders |
| Receipts | /dashboard/purchasing/receipts | Goods receipts |
| Approvals | /dashboard/purchasing/approvals | Validation workflow |
Approval Workflow
Route: /dashboard/purchasing/approvals
Purchase orders follow a validation circuit:
- Created by the requester
- Reviewed by the responsible manager
- Approved by the CEO (above a certain threshold)
- Sent to the supplier
Approval rules are configured at /dashboard/purchasing/settings/approval-workflow.
Tip
Set low-stock alerts for critical inputs (fertilisers, fuel) to avoid shortages during peak campaigns.