Cooperative Management CEO / Admin

Manage cooperative members, collections, batches, shares, and dividend distribution.

Access

Sidebar → Cooperative

Or directly via: /dashboard/cooperative

Overview

The Cooperative module centralises management of farmer members, traceability of product collections (palm bunches, papayas), share capital management, and annual dividend calculations.

Main Features

Cooperative Dashboard

Route: /dashboard/cooperative

• Number of active members
• Volume collected in the period
• Outstanding share capital value
• Upcoming dividend distributions

Member Management

Route: /dashboard/cooperative/members

Field	Description
Full name	Member's identity
Member number	Unique identifier
Membership date	Start of cooperative membership
Geographic zone	Village or locality
Status	Active, Suspended, Retired
Contact	Phone and email

From the member profile:

• Collection history
• Shares held
• Dividends received
• Associated documents

Collection Points

Route: /dashboard/cooperative/collection-points

Agricultural product reception centres:

• Location and responsible person
• Storage capacity
• Associated members
• Reception history

Collection Batches

Route: /dashboard/cooperative/batches

Each collection is recorded as a batch:

Field	Description
Collection point	Where the batch was received
Product	Palm bunches, papayas, nuts
Quantity	Weight in kg
Unit price	Price per kg at collection date
Total amount	Calculated automatically (quantity × price)
Quality	Grade A, B, or C after inspection
Date	Collection timestamp

note

The Total amount field is calculated automatically by the database. Do not enter it manually.

Shares

Route: /dashboard/cooperative/members → Shares tab

Managing cooperative capital:

• Share allocation at membership
• Purchase of additional shares
• Transfer of shares between members
• Buyback on exit
• Calculation of nominal and real value

Dividends

Route: /dashboard/cooperative/dividends

Annual distribution of results:

1. Define the period and the distributable profit
2. Choose the distribution key (shares held, volume collected, or a combination)
3. Preview the distribution per member
4. Validate and generate payment orders
5. Archive the General Assembly resolution

How to Use

Registering a New Member

1. Go to /dashboard/cooperative/members
2. Click + New Member
3. Enter personal information
4. Assign the member to a collection point
5. Enter the initial shares subscribed
6. Save

Recording a Collection

1. Go to /dashboard/cooperative/batches
2. Click + New Batch
3. Select the collection point and member
4. Enter the product, quantity, and unit price
5. Record the quality after inspection
6. Save (the total amount is calculated automatically)

Distributing Dividends

1. Go to /dashboard/cooperative/dividends
2. Create a new distribution session
3. Enter the distributable amount for the financial year
4. Choose the allocation method
5. Review the breakdown per member
6. Validate and print payment sheets

Roles & Permissions

Role	Capabilities
Admin / CEO	Full access, dividend approval
HR Administrator	Manage members, collections, shares
Manager	Record collections at their point
Supervisor	View and enter collections

FAQ

Q: Can a member belong to multiple collection points? No, each member is assigned to a primary collection point. Occasional collections outside that zone can be entered as a batch with a secondary point.

Q: How do I handle a member leaving the cooperative? Set the member's status to Retired and process the share buyback at the current value. The system automatically calculates the repayment amount.

Q: Are collections synchronised with the Stock module? Yes. Validated batches automatically generate a stock receipt entry in the Inventory module for the relevant product.

Tip

Use monthly collection reports to inform members of their contributions and anticipate dividend distributions at year-end.