Payroll Management HR Administrator

Manage employee salaries, advances and financial transactions.

Access

Sidebar → Payroll → Payroll Management

Or directly via: /dashboard/payroll

Overview

Data	Value
Total financial volume	272M FCFA
Historical transactions	3,968 records
Employees covered	~34 active

Available Tabs

Prepare the period (monthly employees)

Monthly pay starts with a preparation, created by the Prepare the period button of the Payroll calculation screen (payroll create right).

The contractual base stays separate from eligible validated work for the month, which is added once. The preview, payslip and PDF show these earnings and their rounding. Fixed salary is not additional work. Missing classification, an unavailable operation or a non-remunerable operation blocks the entire calculation: check the sources before preparing it again. Older monthly drafts require explicit recalculation before approval; historical payslips retain their recorded amounts.

1. Choose the month, then click Prepare the period.
2. The preview lists each active employee with a reason:
   • To prepare: monthly, base salary set, present the whole month;
   • Already prepared / approved / paid: nothing to redo;
   • No base salary, Pay mode not set: complete the employee record first;
   • Not monthly: a daily or piece worker's pay comes from their validated work entries;
   • Joins or leaves during the month: handle separately (the calculation does not prorate).
3. Tick the check box, then Create N preparations. Nothing is written before this confirmation, and preparing the same month again creates nothing more.
4. Click Calculate the prepared monthly employees: the calculation runs on those employees only.

Closed months

Preparation is refused for a month before the Kaltiv payroll start, for a month not open yet, and for a month whose payroll is approved (reopen it first) or paid.

Recalculate a draft after a correction

A calculation in the Calculated status is not approved yet: if its inputs change afterwards (base salary, validated work entries, confirmed rates), it is recalculated. Run calculation never redoes a calculation already recorded; recalculation is an explicit, always targeted action:

• Recalculate on an employee's row;
• Recalculate the selection (N) for the ticked employees;
• Recalculate this employee from a Kona link to an employee;
• Recalculate these N employees in the approval preview, for only the employees whose calculation no longer matches its inputs.

A confirmation states the version created (for example v2): the previous version is kept in the history and can no longer be approved. The table and the totals count one calculation per employee, the latest one; the Show version history switch shows the replaced versions (“Replaced by v2”).

Approved or paid calculation

An approved or paid calculation is not recalculated: reopen the period first. Approval also refuses a version replaced by a newer one.

Payroll Calculation

Calculate monthly salaries:

1. Select the month and year
2. Choose the employee or All employees
3. The system automatically calculates:
   • Base salary
   • Overtime
   • Bonuses and allowances
   • Deductions and contributions
   • Net pay
4. Click Validate to save

Automatic Calculations

The system automatically applies Cameroonian rates:

• CNPS: Social security contribution
• IRPP: Income tax
• Credit foncier contribution

Request a calculation from Kona

Kona prepares a link to payroll calculation for the requested employee and month. Kona neither calculates nor saves a payslip.

Open the link in the same company, check the employee and period, then click Run calculation. Only that employee is processed, using the usual engine and its checks; any refusals are displayed. An existing calculation is kept. This step neither approves nor pays the salary. An incomplete link, unavailable employee or different session company blocks the run: return to Kona in the correct session.

Individual read-only preview (DEMO)

On Payroll calculation, select an employee and month, then Show read-only preview. A link prepared by Kona keeps the specified employee. This preview uses the usual payroll engine but creates no saved calculation, payslip, approval, payment or accounting entry.

The result shows indicative gross pay, deductions and net pay, validated work (quantities × prices), components and available assessment bases. Refusals, uncertainties and uncomputed items remain visible: missing data does not mean zero. An unavailable result must be investigated, not approved as payroll.

Access requires an authenticated DEMO company session and payroll read permissions. Other companies, including CLIENT, remain blocked in this journey. Changing the employee, month or session clears the previous result; another click is required. No preview is retained after closing the page.

Salary Advances

Manage salary advance requests:

1. Click + New Advance
2. Select the employee
3. Enter the amount
4. Specify the reason
5. Validate the request

Approval proves neither payment nor a debt eligible for deduction. The engine reads pending repayment-plan instalments; supporting documents and deduction rules must be checked separately.

In Payroll calculation, Approved advances: facts to verify groups missing outstanding balances and positive balances without a proven pending instalment by employee. An unavailable check is reported separately. These findings do not change the amounts. They concern successful or previously saved calculations, not an exhaustive inventory: resolve employer-data refusals first. Running again without recalculation refreshes the findings and preserves existing calculations.

Audit & History

View the complete history of payroll operations:

• Date of the operation
• Type: Salary, Advance, Bonus, Deduction
• Amount in FCFA
• Employee involved
• Author of the operation

Payslips

To generate a payslip:

1. Go to Payroll Calculation
2. Select the employee and period
3. Click Generate Payslip
4. The payslip is available for PDF download

Important

Always validate work hours and attendance before running payroll to ensure accurate amounts.

Advanced Features

Payroll Trends

Route: /dashboard/payroll/trends

Analyse payroll trends:

• Monthly salary cost chart
• Breakdown by department
• Month-on-month comparison
• Anomaly detection (unusual variances)

Task Reports

Route: /dashboard/payroll/task-reports

Visualise the link between work done and pay:

• Hours by task type
• Cost per operation
• Productivity per employee

DWE Reconciliation (Daily Work Entry)

Route: /dashboard/payroll/dwe-reconciliation

Verify consistency between recorded daily work and calculated payroll:

• Declared hours vs. paid hours
• Discrepancies to resolve
• Reconciliation history

Payroll Exports

Route: /dashboard/hr/payroll-exports

Generate compliant payroll documents:

• PDF payslips: Individual or batch
• Payroll journal: Monthly Excel/CSV export
• CNPS declarations: Cameroonian regulatory format
• IRPP summary: For tax filings

Payslip Detail

Route: /dashboard/payroll/:id/view

View and verify an individual payslip:

• Base salary and overtime
• Detailed bonuses and allowances
• CNPS contributions (4.2% employee, 12.35% employer)
• Progressive IRPP (10/15/25/35%)
• CFC, CAC, CRTV
• Net pay