Skip to main content
RH

Field Forms & OCR HR Administrator

Digitise paper field forms using OCR capture.

Access​

Sidebar → Human Resources → Field Forms

Or directly via: /field-forms

Sub-modules​

PageRouteDescription
List/field-formsAll recorded forms
Dashboard/field-forms/dashboardStatistics and metrics
OCR Capture/field-forms/captureScan a paper form
New/field-forms/newCreate a form manually

OCR Capture​

Route: /field-forms/capture

OCR capture lets you digitise paper field forms:

  1. Click OCR Capture
  2. Check the Document language: French, English, Portuguese or Swahili
  3. Take a photo of the form or import an image
  4. The system automatically analyses the content
  5. Review and correct the extracted data if needed
  6. Click Save

The initial choice follows your organisation’s default language; French is offered when that setting is absent or unsupported. Choose the language of the paper even when the interface uses a different language. This hint helps read the document; it does not ask for its text to be translated.

Creating a Form​

Route: /field-forms/new

  1. Enter the form type
  2. Fill in the required fields
  3. Link to an employee and a plot
  4. Click Save

Viewing a Form​

Click on a form in the list to see:

  • Captured data: Fields and values
  • Source image: Original photo of the form
  • History: Modifications and validations
Tip

Use OCR capture for paper daily work forms — the data will automatically be suggested for import into the daily work module.